Invoicing Requirements
It is important that the Vendor's Invoices be processed expeditiously and paid within the agreed upon terms. However, Invoices may not be processed for payment until all products covered by such Invoice are received. In the event of a missing or defective item, Customer reserves the right to delay payment on only these items, pending replacement by Vendor. All other items on the Invoice should be paid on time. All Invoices should contain the following information:
- Vendor's Invoice Number and date
- Customer's Purchase Order Number
- Ship-To location and address
- Customer's SKU Number(s) (if known by the Vendor)
- Vendor's Item Number(s)
- Number of Units Shipped (number of units backordered, if applicable)
- The Unit of Measure (ex: dozens, each)
- Unit Price (must agree with price on Customer's Purchase Order)
- Extended Unit Price (number of units shipped times the unit price)
- Total Invoice Amount (extended prices added for the total invoice price)
- Carrier Name (when billing for truck freight) and copy of the freight bill
- Payment and Discount Terms and FOB point
- Vendor name, remittance address, telephone and numbers
- Items listed on Invoices should be listed in the same Item Number sequence as on the Customer's Purchase Order
